CACFP Processing: Tips for Managing CACFP Receipts

Have a system for in place for handling CACFP Receipts

Having a system in place so your team knows the procedure for handling CACFP receipts is vital to your food program. Child care centers must show proper documentation, like food purchase receipts, to support CACFP meal claims. Moreover, accurate financial record-keeping is necessary to ensure your CACFP claims are approved and CACFP administrative reviews go smoothly. Take a look at this CACFP receipt management checklist to confirm that you are handing your food program receipts properly. 

CACFP Receipt Management Checklist

• Store receipts in an organizational system such as a filing system or CACFP software.
• Verify receipts are legible.
• Receipts should be machine generated.
• There is no handwriting on the receipt.
• The receipt should show the store name.
• The date is shown on the receipt.
• The receipt shows an itemized description of items.
• The receipt lists the payment method used.
• The receipt shows the total amount of purchase and tax.
• The receipt shows an acceptable payment method:
  • Check made payable from the business checking account
  • A debit card assigned to the business checking account
  • A credit card in the business name
  • Or, an account that is set up to record purchases with an invoice generated at the end of the month and paid with a business check or card.

Document Financial Records Correctly

When it comes to the CACFP food program, it’s important to document financial records correctly. By utilizing the above checklist, you can ensure your food program receipts are managed appropriately. 

Utilize CACFP Software 

Struggling to keep on top of your CACFP paperwork? It may be time to consider a  CACFP software. MyFoodCloud’s innovative CACFP software allows you to streamline your CACFP recordkeeping, save time, and maximize your CACFP reimbursement! Contact us today to schedule a quick chat!